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Personal Assistant

Application Deadline: 

Singapore, SG, 619264

Contract Type:  Full-Time
Working Hours:  41
Employment Type:  Regular

Are you the helpful go-to-person who have the overview and are an excellent planner and executer? Can you keep a sense of perspective and maintain high standards for the Sr. Vice President, Head of Sales - Commercial Building Services (CBS) !


Purpose of the Job

Responsible for administration within the function. Support the SVP (Senior Vice President) and one or more Directors with on-going secretarial and administrative tasks. Ensure coordination of activities and different projects/tasks. Drive and support ad hoc tasks


Key Accountabilities

  • Planning & coordination of various meetings, appointments and events

            (e.g., F2F Management meetings)

  • Maintain calendar on behalf of Head of Sales
  • Manage travel itineraries
  • Drive ad hoc tasks/projects as assigned
  • Prof reading of various material and presentations
  • Maintain updates on org charts and other material requiring regular updates
  • Prepare reports and connect with stakeholders for inputs
  • Tasks about various costs
  • Minutes of meetings and follow up on agreed actions when relevant
  • Create and maintain overview of tasks and projects in Global Sales
  • Ad Hoc tasks
  • Further tasks will be developed according to need and competences of person hired


Key Success Factors

  • Successfully fulfil the purpose of the position in a multitasking & global environment
  • Act with high confidentiality and integrity
  • Deliver on key responsibilities on schedule and at the expected level and quality
  • Ensure coordination of activities in the global Sales Organisation
  • Continuously build on relationships with relevant stakeholders
  • High stakeholder satisfaction


 Posting, Reporting, and Work Relations

  • Reports to SVP Global Sales CBS
  • Member of the Global Sales Leadership team (if established)
  • Main work relations besides head of Sales:
  • Regional Sales Heads
  • Head of Global Sales Development
  • Head of Service Sales
  • PA´s in the sales regions
  • Divisional PA
  • HRBP for Global Sales
  • Finance BP´s in sales


Required Minimum Qualifications

  • Experience driving processes within Administration and Business Support
  • Ability to lead processes or small projects
  • Ability to lead a business process within Administration and Business Support
  • Most likely to have some relevant work experience. Preferably from within Grundfos
  • Strong sense for details
  • Technical, functional, and professional
  • Strong ability to influence others
  • Proven experience supporting high level managers with administrative tasks
  • Strong knowledge of best practices and relevant practices, systems in Administration and Business Support.  



  • Relating and Networking
  • Writing and Reporting
  • Delivering Results and Meeting Customer Expectations
  • Deciding and Initiating Action
  • Planning and Organising


Preferred background

Most probably you hold a relevant vocational or bachelor’s degree within Business Administration, Communication or similar or equivalent work experience. Preferably, you have several years of experience from a similar position. You have experience in planning, communication, and coordination in a large international organization.


Additional information

If this job sounds appealing to you, please send your resume and cover letter today and no later than 14 Feb 2023 by clicking on “Apply”. We expect interviews to be held as soon as possible.


We look forward to hearing from you

About Grundfos 
Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team
If you like the look of this job and know you can bring your skills to contribute to our purpose, please apply. We need and welcome professional people from all corners – however you identify and whatever your background is.

Apply now »