Executive Assistant & Community Engagement Consultant

What is the job about?  

Support for China Country President Office -daily operation, key activity support, internal/external alignment and coordination

Support China Level Community Engagement -including CSR and Volunteering Activity

Support China Level Benefit communities -including country activities e.g. family day, new year celebrations, sports and other events 

Your main responsibilities:  

• Serves as a steward of highly confidential information and acts as a trustworthy liaison between China President and internal/external stakeholders.
• Support Country level key activities including internal meetings and key stakeholder alignment, external events reception, travel, hotels arrangements.
• Coordinates advancement related events, meetings, and activities including internal and external communication events and initiatives; draft and edit communication materials, e.g. group email, company newsletter/intranet posts
• Support China President Office Ad-hoc activities e.g. reimbursements, contract signing, documentation of files.
• Performs a variety of clerical duties in support of the team, including filing needed materials, preparing meeting slides; preparing and processing expense reports; on slide decks and other documents in support of the department’s activities;
• Other tasks for China President Office development needs
• Coordinate with Benefit Committee (BC) members in different regions to organize continuous and diverse employee activities & benefit events.
• Support crucial BC projects and events implementation for sales companies， including key branch offices in China.
• Assist in the design & setup of BC events and the procurement of materials.
• Coordinate with BC team to promote employee satisfaction through other various forms of interaction, and continuously support building the best employer brand.
• Support China Level CSR activities

as key coordinator by working with Corporate Strategy Team

• Materials and case collection for sustainability content
• Support local volunteering activities

in Shanghai, Suzhou and Changshu or other important sites of Grundfos

• Hand-on work including daily coordination, submission of forms, contract preparation etc.
• Performs a variety of documentary materials, preparing meeting slides

Your background

• Bachelor or Master degree in relevant field 

• 5+ years of relevant work experience with Executive Assistant and preferable CSR & Community engagement experience – in a global organisation 
• Strong background in daily administrative work
• Master, fluently spoken and written English
• Experienced in working effectively with multiple stakeholders with competing priorities
• Wiling to work closely with team members to achieve goals and solve challenges together
• Can take pressure under tight timelines
• Adapt to the flexible working hours due to the characteristics of global business setup

 - different time zones in different regions.

• Service, Hospitality, People focus and social responsibility Mindset
• Communication and Coordination Skill
• Content management skills
• Proactive in driving Projects and teamwork
• Experience working with community engagement e.g. CSR project is a plus 

We look forward to hearing from you. ​