Are you passionate about creating a well-organized, safe, and efficient workplace where people can do their best work? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As our new Administration & Facilities Executive, you will be ensuring the smooth day-to-day operation, maintenance, and safety of our office facilities while providing essential administrative support across the organization. You'll be part of a diverse, supportive and inclusive culture, that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing

As a key part of the Business Support & Facilities team, you'll create impact by Maintaining a safe, efficient, and welcoming workplace environment that empowers our teams to focus on pioneering water technology solutions..

Your main responsibilities include:

• Manage vendor relationships and oversee service quality for cleaning, security, pantry, and maintenance providers, including contract renewals and billing verification
• Coordinate yearly renewals of licenses, permits, assessment tax, land tax, and other regulatory requirements to ensure full compliance
• Handle telecommunication billing across all lines, verify charges, maintain records, and resolve discrepancies with service providers
• Manage employee-related items including uniforms, safety shoes, welcome packs, and annual calendars — from ordering through distribution and record tracking
• Support workplace safety and emergency procedures, acting as the point-of-contact for facility-related issues and arranging repairs or replacements as needed
• Coordinate travel arrangements and manage annual travel insurance enrolment, renewals, and accurate record keeping for employees

What makes you a great fit

Above all, you are a detail-oriented and proactive professional with strong organizational skills, a knack for juggling multiple priorities, and a genuine commitment to keeping office operations running seamlessly. We would also imagine that you have:

• Diploma or Bachelor's Degree in Business Administration, Facilities Management, or equivalent
• 2-3 years of experience in administration, facilities, or office management
• Proficiency in Microsoft Office (Word, Excel) with strong organizational and time-management skills
• Good communication and interpersonal skills with the ability to manage multiple tasks independently

It is a plus if you also:

• Knowledge of basic workplace safety regulations and facilities operations
• Experience managing vendor contracts and service-level agreements
• Familiarity with regulatory compliance processes such as license and permit renewals

Why you will love working here

We care! Day to day, you can look forward to:

• Annual bonuses, health insurance and a strong focus on well-being activities.
• Three days' additional paid leave for volunteering in your community.
• Access to on-demand training and learning sessions and carefully structured programmes to pursue personal and professional development opportunities.

We are inclusive! Celebrating and valuing our differences helps us see possibilities where others can't. We therefore welcome and encourage applications from all abilities, experiences, and backgrounds.

Are you ready to unlock possibilities at Grundfos? Apply today!

To get to know us better, follow us on LinkedIn or visit grundfos.com